> For the complete documentation index, see [llms.txt](https://docs.meta-inf.hu/email-this-issue/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.meta-inf.hu/email-this-issue/outgoing-emails/email-this-issue-for-jira-cloud-default-messages-canned-responses.md).
# Canned Responses (default messages)
Canned Responses are predefined response texts that can be chosen when an email is being composed.
## Managing Canned Responses
To manage responses, do the following:
1\. Go to **Responses** under the **EMAIL CONTENT** menu item of the **Outgoing Mails** configuration tab.
Canned Responses
2\. Click on **Add** to create a new response or **Edit** an already existing response.
3\. Under the **Basic Settings** tab, make sure to add content to the following fields: **Name**, **Description,** and **Category**, then click **Next**.
Basic Settings
4\. In the editor, enter the response body that will be used for HTML emails.
5\. Use the Field picker if you want to insert a field from the issue. Just search for the field and click on **Add to template** button to insert code that renders the field to the cursor position. It's a shortcut to avoid entering the expression manually.
6\. Click **Next**.
Field Picker in HTML Template
7\. In the editor you can enter the response body that will be used for text emails, and use the Field picker if you want to insert a field from the issue as described in Step 5.
Text Template
## Categorizing responses
Responses can be organized in categories. Putting responses into categories allows the users to manage Response visibility in group instead of managing them one-by-one.
To put a response into a category, enter a category name in the **Category** field in first step of the **Edit Response** dialog and save it. You can type any name, it will be automatically converted to category.
## Limiting Responses in Manual Email Configurations
In Manual Email Configurations you can select which response categories you want to allow to use during email sending. To enable a category, open the Manual Email Configuration editor, and on the third step (Content Settings - WHAT), select the response categories you want to show for Canned Responses. You can select more categories. To include the templates without category, select the **(Templates without Category)** item.
## Picking a response while sending a manual email
Once you have created a response, put it into the correct category and configured the Manual Email Configuration to show the required categories, you can use the response when sending an email:
1\. Click on the **Email** option from the issue's dropdown. \
2\. Choose the responses that belong to the selected category from the dropdown list.\
3\. Click "Add selected response to the body" to insert it in the message content.
